Office Manager

1650

HoChiMinh

Max USD 5000 gross

Administration / Clerical

Business Supplies and Equipment

Office Manager will manage Sourcing Operations in Vietnam and the South East Asia
• To manage and supervise the offices and its staff;
• To implement the company’s policies, guideline and instructions within the offices as well as towards third parties;
• To supervise, control and train all personnel;
• To represent the company and its interest towards all suppliers and organizations;
• To develop market strategies in term of suppliers, products and price developments;
• To permanently optimize the process organization with the aim of increasing its efficiency and effectiveness;
• To develop action plans with the aim to increase the turnover;
• To draw up a yearly budget with controlling reports to assure the budgeted targets will be reached. Do analysis of budget deviations and make implementation of corrective measures;
• Constantly monitor business figures;
• To prepare and analyze reports such as:
o Monthly Purchasing Report
o Approved QS without PO
o Shipment Punctuality Report
o Per Supplier Order Details
o Top Suppliers
o Phased-Out Articles
o Shipped and Outstanding Reports
o Monthly Shipment Report
• To ensure that all orders designated for shipment within the calendar year must be shipped punctual;
• To ensure that merchandise claims received by the office must be negotiated and brought to a conclusion within a predefined timeline;
• To ensure that the staff under supervision is constantly checking raw material price developments to make sure that purchase prices quoted to our customers are reflecting the current market situation. Hold frequent discussions with purchasing staff to ensure that they quote correct and actual purchasing prices and if necessary issue so called “Price Change Request” to correct and /or update purchase prices;
• To ensure that the staff under supervision, on a frequent basis, negotiates with the largest suppliers based on purchase value. Continuously follow up the negotiation results with purchasing staff;
• To ensure that the staff under supervision is constantly trying to improve and lower the MOQ for existing and new suppliers. Hold frequent discussions with purchasing staff to ensure that they put adequate focus on renegotiating with the suppliers;
• To decrease the number of suppliers and do supplier consolidation;
• To make yearly planner and fair schedule;
• To approve Senior Purchasing Manager, Quality Supervisor and Accounting Manager’s travel application, leave application, new supplier registration, etc.
• To work closely with local Finance and HR personnel on daily office matters, implement internal control and monitor staff disciplines, etc.
• Perform ad hoc duties as required by top management.

Professional Qualifications & Requirements

10 years of working experience in export, sourcing and manufacturing environment
3 years working experience in a managerial level with solid experience in cost and budget management and personnel management and development
Excellent product and PRODUCTION COST ANALYSIS knowledge
Solid QUALITY SYSTEM AND PRODUCTION certification knowledge
Extensive knowledge of the buying market in terms of merchandise as well as in regard to export procedures, forwarding regulations, customs procedures and international payment terms
Basic knowledge of local trade- and labour- laws
Proficiency in computer skills
Fluent in writing and speaking English and Vietnamese

Personal, Social and Methodical Qualifications
• Analytical thinking
• Distinct leadership qualifications (Ability to motivate and delegate, negotiation skills)
• High customer orientated thinking and acting
• High performance and responsibility preparedness
• Distinct organizational and improvisational skills
• High stress level and ability to find solutions

Contact

Huy Nguyen (Mr.)
E: huy.nguyen@hr1vietnam.com
M: +84 (0)919 724 427


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